Sandy Springs Mayor Eva Galambos and City Manager John McDonough shared with the mayors of Alpharetta, Milton, Johns Creek and Roswell that Sandy Springs council passed a resolution to go ahead and order the equipment because of the tight deadline.
“The Motorola people are offering us major discounts if we buy before the end of the year,” Galambos said. “It has become a very important issue right now … We would hope everyone else would get in on the same page in terms of approving this early order.”
All of the north Fulton cities have already signed the intergovernmental agreement except for Johns Creek. Mayor Mike Bodker said the decision is slated for the first Johns Creek council meeting in January, and he said he couldn’t say if they would pass it.
The earlier draft presented to the council earlier in December was met with some pushback from council and the city manager.
McDonough said the end-of-the-year discount could only be taken advantage of if the order is placed before Jan. 1.
This is considered “phase one” of a two-phase purchase with Motorola. This first portion would acquire about $5.12 million worth of equipment.
“What that does for us is it locks in the pricing for all of us in a two-phased approach rather than having to do it all at one time,” McDonough said.
As of Thursday morning, Sandy Springs had not signed the contract with Motorola as it was still in draft form.
At that time, Galambos and McDonough asked for the other cities to have their attorneys review for legal review and concurrence for the contact before Dec. 24.
The remaining cities will not be able to actually sign the contract to share the cost of the purchase until January, at which time they will have both phase one and phase two contracts for approval.
If Johns Creek decides not to sign the IGA their cost will be distributed to the other cities. The overall cost would fluctuate as well factoring out the equipment Johns Creek would have used.
“We would adjust the equipment list up or down depending on Johns Creek,” McDonough said.
The mayors set a Jan. 18 deadline for Johns Creek to approve the IGA so that if they choose not to do so the other cities can approve a new IGA with adjusted numbers.